Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Key Functions and Responsibilities for Financial Analyst
This position will be responsible for the following activity with oversight by a core administrator.
Working with appropriate center and department CBOs, prepare annual core budgets totaling approx. $2M or more in annual expense.
Recommend distribution and allocation of general core resources for personnel, supplies, service contracts, and capital equipment.
Develop and submit annual and as-needed rate proposals.
Identify budget variances and make monthly projections and recommendations relating to annual service and personnel projections.
Create specialized reporting tools and provide appropriate monthly financial and personnel reports for review by management.
Review grant applications as needed for accuracy as related to budgeting for core services.
Establish new recharge cost centers as needed.
Establish and maintain systems for resource inventory control and for monitoring the purchase of materials, services, equipment and use of facilities and personnel.
Ensure accurate and timely billing and submission of external and internal invoices to core users.
Authorize, approve and sign purchase and equipment requisitions, travel and entertainment expenses, etc.
Monitor collections and expenditures against budgets, and develop business projections for core use and revenue
Prepare service level agreements for internal and external core customers.
Promptly resolve external Accounts Receivable.
Develop complex budgets and/or proposals to facilitate contract or other external sponsored use of core services.
HR/Personnel functions- in collaboration with Home Departments
Initiate hiring processes and screening applicants as requested
Maintain confidential personnel records.
Review internal salary equity and make recommendations to core management as needed or requested.
Work with both core management and HR service team to resolve employment issues.
Track hourly and exempt staff time per HR policy and systems.
Serve as a member of the OOR and core teams
Attend meetings and interact with other areas as requested by the core center, department, faculty and/or management leadership.
Resolve problems in consultation with shared resource directors concerning staffing, utilization of facilities, equipment and funds
Advise core management regarding budgetary matters, and resolve routine budget issues related to resources, personnel, equipment and funding.
Compliance, policy and procedures
Maintain a current and working knowledge of relevant policies, including VUMC Guidelines for Research Core Operations and Federal Assistance Reform 2 C.F.R 200: Uniform Guidance.
Maintain a current and working knowledge of the C.O.R.E.S. and iLab applications for tracking, billing and invoicing core service activity.
Attend regular training as assigned.
Develop new or revised policies, and train staff in core systems and procedures.
Supervise administrative staff
May supervise the work of Core Administrative Assistants or others as assigned.
Assign work priorities; conduct performance reviews, disciplinary and other personnel actions as appropriate.
As assigned, supervise core staff engaged in administrative functions such as billing, personnel actions, and equipment inventory.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.